-
To hold periodical meetings, seminars, workshops, training
courses and annual conferences of the members of the Society.
-
It
will also be the endeavor to conduct workshops, training courses
etc. separately for the benefit of the beneficiaries such as
general public, hospital waste handlers, patients & visitors to
healthcare facility, including relatives of patients.
-
To
publish and circulate a Journal on Hospital Waste Management and
Environmental protection. This publication will be designed in
such a fashion as to be useful to the people from medical
profession as well as to the general public.
-
To maintain a Library at the location of the permanent office.
-
To generate funds from all possible sources.
-
The
funds so generated will be utilized solely to further the aims
and objectives of the Society, such as for research, and for
advancement in the knowledge and application of disposal
practices of hospital waste and environmental protection.
Scholarships and Awards for outstanding contributions will be
judged on merit from time to time by a special board of officers
nominated from time to time.
-
All publications will be the property of the Society. All
intellectual property rights will rest with the Society.
-
To
propose to the Government amendments to the laws and regulations
in respect of disposal of waste from the hospitals, and
environmental protection within the issue of hospital waste
management.
-
To
collect subscriptions and donations for the purposes of
functioning of the Society.
-
To
invest the monetary assets of the Society to enhance the assets
when not immediately required with the approval of the Governing
Council.
-
To
offer assistance to any healthcare facility, or to other
Society/Associations with similar goals.
-
Create and assist State-wise branches to propagate the
objectives all over the country in a methodical and systematic
manner.
-
To
make whatever acquisitions and purchases are essentially
required, erect/construct buildings as well as other appropriate
utility items, acquire on lease or otherwise in a prescribed
manner, take hold of the possessions, manage, let, sell,
exchange, mortgage or otherwise acquire in any other acceptable
manner with due approval of the Governing Council or the General
Body, as required under the rules.
-
All
rights and privileges on all immovable and movable properties of
any description will remain vested with the Society, and
utilization will be to the benefit of the Society alone. No
member of the Society will ever have any claim on these
properties, such as land, building, furniture, equipment,
household items including utensils, books, newspapers, magazines
and other periodicals, appliances of any description, vehicles
of all kinds, and any other item deemed to be necessary and
inescapable for the proper functioning of the Society. These
shall be procured, sold, hired out, rented in, mortgaged,
transferred or disposed of appropriately in the sole interest of
the Society.
-
Undertake projects/render consultancy in healthcare waste
management.
-
Any other matter which shall promote the objectives of the
Society.
Part II: Rules
& Regulations of the Society
Name
of the Society: Indian Society of Hospital Waste Management (ISHWM)
-
The Society shall consist of members whose names were on the
Register of the members of the Society at the time when these
rules and regulations and bye laws came into operation as soon
as the Society was registered with the Registrar of the
Societies under the Societies Registration Act of 1860. The
Members will be categorized as Ordinary, Life, Honorary and
Affiliated Members. Subsequently, new members will be admitted
subject to their fulfilling the criteria laid down by the
Society from time to time, and names of approved applicants
will be added in the Register of Members maintained for this
purpose.
-
The Headquarters of the Society will be located wherever the
Secretary of the Society is. However, as and when a permanent
office is created in any appropriate place all office records
will be maintained there with a skeleton staff appointed from
time to time by the Society. In addition a Joint Secretary
will be elected/nominated from the location of permanent
office for regular and proper functioning of the Society.
-
The
Headquarters of the Journal shall be where the Editor is. The
Editor will be nominated/elected. However, it shall be ensured
that he possesses outstanding capabilities to produce a
Journal of international standards.
-
A
Register shall be maintained in which the names of all the
members of the Society are entered with their qualifications
and addresses. Qualifications and addresses shall be updated
as when intimated in writing by the members.
-
State/Regional/Zonal Chapters of the Society may be formed by
the registered members by forming local groups after obtaining
written approval by the Governing Council of the Society.
-
The Society shall follow the financial year followed by the
Government for all financial transactions and audit purposes.
It shall, therefore, be 31 Mar of each year as the day of
financial year closing.
-
However, for the annual membership, it shall be from 1st Jan
to 31st Dec, every year. The members shall pay their
subscription as elucidated in the bye-laws.
Membership
Privileges
-
Payment of appropriate membership without default shall
entitle the member of the Society for all privileges of
membership of the Society and to the Chapter of which he/she
is a member.
-
A
member shall be eligible to receive free of charge, or at such
rates fixed by the Society from time to time, a copy of the
Journal of the Society and all other publications as and when
published.
-
All Life members shall have the right to enjoy the privileges
of Membership of the local chapter where the member resides.
He shall be entitled to enjoy the privileges of another local
chapter provided the member permanently changes the residence
and informs all concerned to change the effect.
-
All members shall make it a point to attend the annual
conferences on paying the necessary registration fees. Non
Members may also attend the annual conferences by paying the
registration fees (which may be different than what would be
applicable for the members).
-
All members have the right to attend the
Chapter/Regional/Zonal meetings.
-
All such attendance will be governed by the rules laid down in
the bye-laws and instructions issued from time to time.
-
All members shall enjoy any other privileges that may
hereinafter be conferred by the Society.
-
All members have the right to vote. Eligibility to vote will
be as in para 14 of Part III.
Management
of the Society:- The General Control, direction, and
management of the affairs of the Society shall be vested in a body
termed as the Governing Council.
Composition
of the Governing Council - The Council shall be composed of
the following members of the Society:-
(a) Honorary President of the Society
(b) The immediate Past President
(c) Honorary Vice President
(d) Honorary Secretary
(e) Honorary Joint Secretary
(f) Honorary Treasurer
(g) Honorary Editor
(h) Immediate past Secretary
(i) One representative elected/selected from each
Chapter/Regional/Zonal
(j) Any co-opted member at the discretion of the Governing
Council.
Terms
of office of the Governing Council: The Council shall be a
continuous body
Meetings of the Governing Council: The annual meeting of the
Council shall ordinarily be held on the day prior to the Annual
Conference of the Society.
Extra-ordinary
meeting of the Governing Council: If required due to
exceptional and inescapable circumstances, an extra-ordinary
meeting of the Council shall be convened by the President at a
time, date and place decided by him.
Power
and Function of the Governing Council: The Council is the
executive authority of the Society and as such shall have the
powers to carry and implement the policy and programmes of the
Society as laid down from time to time. It shall have the right
to:-
- Make
regulations and issue instructions for the proper
functioning of the Society. It will also ensure proper
maintenance and administration of the properties of the
Society as well as for the maintenance and administration of
all its publications.
- Appoint
various Committees, sub-committees, ad hoc committees,
special committees and standing committees as and when
required and considered necessary.
- Represent
on any matters of interest of the Society or its members
before the Government or any other public body or properly
constituted authority.
- Consider
decide all applications for memberships, resignation of
Members. It shall also be responsible to take disciplinary
action against a member or a Chapter in case of willful
neglect or default.
- Appoint
or remove salaried personnel of the Society.
- Sanction
TA for persons called for special/extra-ordinary meetings.
- Amend
bye-laws as per Rules stated.
- Authority
to write off the whole or part of the unrealizable arrears
of subscription of members, contributions from Chapters or
any other outstanding dues of the Society or its
publications.
- Further,
subject to provisions of rules, shall exercise in addition
to the powers by the act, Rules and Bye-laws, all such
powers as may be sanctioned by the Society.
Meetings
of the Governing Council: The annual meeting of the Council
shall ordinarily be held on the day prior to the Annual Conference
of the Society. The secretary shall call this meeting by sending
invitations and the agenda for the meeting at least one month in
advance to all council members. The organizers of the annual
conference of the Society shall be requested to make all the
necessary arrangements for the meeting. Apart from annual meeting
the governing council shall meet once in quarter to address and
administer routine matters; and to provide guidance for furthering
the aims and objectives of the Society.
Extra-ordinary Meeting
of the Governing Council: If required due to exceptional and
inescapable circumstances, an extra-ordinary meeting of the
Council shall be convened by the President at a time, date and
place decided by him. An extraordinary meeting of the governing
council may be called at any time of the year by the secretary if
at least one-third of the council members request for it. The
meeting will be chaired by the president, and attendance by
two-thirds members of the total members of the governing council
will constitute the quorum of the meeting. In the event of
incomplete quorum, the chairperson may adjourne the meeting and
reconvene it after a brief interval. The recommendations of the
governing council shall be put forward before the General Body
Meeting for information/approval/ratification
Annual General Body Meeting: Annual General Body Meeting shall
be held routinely only after the meeting of the governing council,
and preferably on the day of the conference. The secretary shall
call this meeting by sending invitations and agenda for the
meeting at least one month in advance to all members of ISHWM.
Power and Function of the Governing Council: The Council is
the executive authority of the Society and as such shall have the
powers to carry and implement the policy and programmes of the
Society as laid down from time to time. It shall have the right
to:-
-
Make
regulations and issue instructions for the proper functioning of
the Society. It will also ensure proper maintenance and
administration of the properties of the Society as well as for
the maintenance and administration of all its publications.
-
Appoint various Committees, sub-committees, ad hoc committees,
special committees and standing committees (Working Group) as
and when required and considered necessary.
-
Represent on any matters of interest of the Society or its
members before the Government or any other public body or
properly constituted authority.
-
Consider and decide all applications for memberships,
resignation of Members. It shall also be responsible to initiate
disciplinary action against a member or a Chapter in case of
willful neglect or default.
-
Appoint or remove salaried personnel of the Society.
-
Sanction TA for persons called for special/extra-ordinary
meetings.
-
Amend bye-laws as per Rules stated.
-
Write off the whole or part of the unrealizable arrears of
subscription of members, contributions from Chapters or any
other outstanding dues of the Society or its publications.
-
Further, subject to provisions of rules, shall exercise in
addition to the powers by the act, Rules and Bye-laws, all such
powers as may be sanctioned by the Society.
Office
Bearers of the Society: The following office bearers shall be
elected for the proper management of the Society.
(a)
Honorary Secretary
(b) Honorary Joint Secretary
(c) Honorary Treasurer
(d) Honorary Editor of the Journal
The
President and Vice President shall generally be nominated by
the Council and will be subject to approval/ratification by the
General Body. The Governing Council shall take into account the
contributions made by a Member, his/her qualifications and other
achievements while nominating names for the post of the President
and Vice President. In case the AGM does not ratify/approve names
of the president and/or the vice president so proposed by the
Governing Council, the AGM will nominate/elect suitable eligible
members for the post of the president or the vice president.
Journal
of the Society - The Journal of the Society shall be under the
charge of the Editor who shall be assisted by an Editorial Board
and an Editorial Advisory Board.
Annual
Conference - There shall be an All India Conference of the
Society organized every year under the auspices of the Society.
The Conference shall be held by any Department related to Hospital
Waste Management in different parts of India. The request shall be
made in writing to the Society which will be considered by the
Council and passed by the general Body. Those who take the
responsibility of holding the annual Conference shall ensure that
the Conference is conducted in an extremely meticulous manner and
of high scientific quality. Efforts would be made to invite Guest
Speakers of eminence from India and abroad. In case there are no
proposals the governing council may decide to hold the annual
conference or only the AGM depending upon response and volunteers
to host the annual conference of the Society.
Affiliation
of the Society - To ensure enhancement in the knowledge and
for wider perceptive of the subject, the Society shall have the
right to affiliate or be affiliated with other National or
International relevant Societies or Associations or any other
relevant scientific bodies on mutually agreed terms and approved
by the Council.
Affiliated
bodies - Any similar Society or Association, Union or
Scientific Organization either in India or abroad may be
affiliated to the Society on terms and conditions to be mutually
decided upon, approved by the Council and passed in the General
Body Meeting.
Validity
of Proceedings - The proceedings of the Council or any other
Committees, sub-committees or other Body acting under the Rules
and Bye-laws of the Society or any of its Chapters shall not be
invalidated by any accidental omission. It shall also be not
invalidated without any specific reason or anomaly detected
subsequently. A notice by the aggrieved person is required stating
sufficient reasons which will be discussed by the appropriate
authority as per the existing rules and regulations before a final
decision is taken in this regard.
Delegation
of Authority - Where, by or under the Rules and Bye-laws, any
act or thing is required to be done by the Society, the same may
be done by such Office Bearers, Officers or Members or Members of
the Society as the Council may appoint for the purpose.
Part III: Amendments
to the Memorandum, Rules and Byelaws
(a)
Memorandum
Proposals for changes in the memorandum of the Society as and when
considered necessary shall be put forward and discussed by the
Council, specially convened for this purpose. The proposed
alterations or additions must reach the Headquarters at least six
months before the date of the special meeting and shall be
circulated to all members for their opinion/comments at least two
months before the date of the meeting. Due notice of the proposed
change must be given in the agenda of the special meeting of the
Council. No such proposal shall be carried into effect unless
agreed to by the votes of 3/4th of the members of the governing
council present, and voting at the Special Meeting and confirmed
by 3/4th of the Members present at the next Annual General Body.
(b)
Rules
Proposals for changes of Rules shall ordinarily be considered only
at the Annual meeting of the Council. The proposed changes must
reach the headquarters of the Society at least three months before
the date of the Annual Meeting and be circulated to the Chapters
and due notice of it must be given in the Agenda of the Annual
meeting of Council. Rules can only be amended or changed by a
3/4th majority of members present and voting, and subsequently
ratified by three-fourth voting members in the subsequent General
Body Meeting.
Any
additions to modifications or repeal of the Rules shall be
considered to have come into force only after the proceedings of
the meeting at which they have been passed has been confirmed at
the next meeting of Annual General Body (AGB).
It is
also necessary to give due notice which shall mean that the actual
words of the proposed alteration of the Rules shall be included in
the Agenda of meeting of the Council/Annual General Body.
(c)
Bye-laws
Bye-laws can be changed/modified on proper notice of at least
three months before the annual meeting of the Council and Annual
General Body Meeting; and after due circulation to members,
Bye-laws can be amended and /or altered by the Annual Meeting of
the Council/AGB Meeting.
In
anticipation of the approval of the Annual General Body, the
Council may amend the Bye-laws at the meeting. However it is
mandatory that the proposed amendments have been circulated to
members and 3/4th of the members of the Council present vote for
the amendments.
Sub-Committee:
At present no sub-committees are formed. It is proposed to
form various Regional Committees subsequent to the formation and
registration of the Society.
Source
of Income & Utilization of Funds: The income of the
Society shall be derived from Subscription from members, donations
and interests from fixed deposits. The expenditure will be all
expenses related to for carrying out the work of the Society.
Audit
of Accounts: This will be carried out by an authorized and
registered Chartered Accountants Firm.
Operation
of Bank Account: The Bank account will be operated by the
Treasurer after approval by the Secretary and the President of the
Society.
Annual
List of Managing/Governing body: Once in every year a list of
the office bearers and members of the Governing body of the
Society shall be filed with the Registrar of Society, Delhi. As
required under section 4 of the Societies Registration Act 1860.
Legal
Proceedings: (Section 6 of the Act) The Society may be sued in
the name of the President, Secretary as per provisions laid down
under section 6 of the Societies Registration Act 1860 as
applicable to the Union Territory of Delhi.
Amendments:
Any amendments in the Memorandum of Association or Rules will be
carried out in accordance with procedure laid down under section
12 and 12-A of the Societies Registration Act 1860.
Dissolution
and Adjustment of Affairs: If the Society need to be dissolved
it shall be dissolved as per the provisions laid down under
section 13 ands 14 of the Societies Registration Act 1860 as
applicable to the Union Territory of Delhi.
Application
of the Act: All the provisions under all the sections of the
Societies Registration Act 1860 as applicable to the Union
Territory of Delhi shall apply to this Society.
Byelaws
of the Society
1.
Membership
(a)
Ordinary Members: Candidates for the membership shall be
nominated by two members of the Society. Candidates while
submitting their application shall give a list of contribution the
candidate has made in the subject of healthcare waste management.
Details of any relevant publications may also be submitted. The
application duly proposed and seconded by existing members shall
be presented to the Council through the secretary. The nomination
may be circulated amongst the Members of the Council or presented
during the Annual Meeting of the Council. Nomination of the
candidate will be confirmed and the candidate made a member by a
simple majority vote of the Governing Council. The council is
empowered to approve such membership. The General Body will be
informed about induction of new members in its subsequent meeting.
Validity of ordinary members will be on yearly basis.
(b)
Life Members: This category of membership is open for those
individuals who have keen, demonstrated, and continued interest in
the field of hospital waste management.
(c)
Honorary members: Honorary members are nominated depending
upon the reputation, and high standing. They may be from
Government sector, individuals representing NGOs or any person
considered suitable by the Council. These members will be elected
by the Governing Council. Appropriate mention shall be made in the
Agenda. Honorary members shall have the right to attend the
meetings of the Society, and take part in the discussions, but
shall not have voting rights.
(d)
Affiliated members: Members from the affiliated bodies, as per
rules, can become affiliated members and will be subject to the
same rules as for ordinary member, but shall not have the voting
right. Likewise student members will not have any voting rights.
2.
Annual Membership Subscription and Life Membership Fee
| Ordinary
members in India |
Rs:
1000 (Per year) |
| Ordinary
member-Resident abroad |
US$:
100 (Per year) |
| Life
membership |
Rs:
5000 (One time) |
| Life
membership - resident abroad |
US$:
500 (One time) |
| Corporate
membership in India |
Rs:
25,000 (One time) |
| Corporate
membership - resident abroad |
US$:
1,000 (One time) |
|
Student
membership, Indian Citizen |
Rs:
500 (Per year) |
|
Student membership, Residents abroad |
US$: 75 (Per year) |
3.
Revision of ordinary annual membership fee: The annual
ordinary membership subscription may be revised from time to time
by the General Body.
4.
Any ordinary/student member can become life member if he/she pays
the difference of life membership fees during the tenancy of his
membership.
5.
The subscription in case of ordinary and student membership is
payable in advance, and for renewal it will be due on 1st Jan
every year. The payment shall be made by a crossed bank draft in
the name of "Indian Society of Hospital Waste Management" payable
at New Delhi, to the Treasurer along with initial application, and
by March every year in case of renewal.The membership fee includes
the price of Indian Journal of Hospital Waste Management, and any
other publication of the Society inclusive of postage. The draft
in the case of Residents abroad should be made payable to a Bank
located in New Delhi, India Treasurer/Editor in Chief shall have
the power to stop the supply of the Journal to any member whose
subscription is overdue for three months or more.
6.
Termination of Membership:
(a)
Any member can terminate his/her membership by resignation. Any
member may at any time resign the membership by giving 30 days'
notice in writing to the Hon. Secretary.
(b)
Any member who is in arrears in payment of subscription for two
years and who has been duly notified of the fact shall be removed
from the membership of the Society. Such members shall be
reinstated on payment of the dues and a penalty of Rs. 500/-
(c)
If any time, the Council is of opinion that the interests of the
Society require the expulsion of the member it shall be put up at
the meeting of the Council at which if two thirds of the members
present vote for the expulsion of the member in question, the
member whose case is under consideration shall there upon cease to
be a member of the Society. The matter shall be discussed in a
closed meeting. The decision of the Council shall be put forward
during the subsequent Annual General Body Meeting for ratification
by the General Body.
(d)
Under no circumstances any member shall have the authority to
question the decision of the General Body in a Court of law.
7.
Formation of State-wise branches: The Council and the general
Body shall authorize the development of regional State wise
branches of the Society in India and abroad. One Chairman/Convener
shall be named by the Council at the initiation of such a branch
who will also become the ISHWM Council member for a term of one
year. The subsequent Chairman/Convener and Council representative
will be determined by the members of the regional branches
themselves. Respective branches will have the authority to
formulate their own Rules & Regulations for day to day functioning
of the branch. However, these Rules & Regulations should be in
conformity with that of the main Society. The branch societies
will meet regularly for academic and business meetings. The Joint
secretary of ISHWM will be the co-ordinator for the proper conduct
of regional branches and the regional branches will keep the Joint
Secretary informed about their activities and also submit an
annual report to him which he shall present at the Annual Council
and General Body Meeting of the Society. The Joint Secretary shall
also advise and assist the regional branches in their activities.
The
Regional Branch Chairpersons should send copies of notices of
Branch Meetings and the Minutes of their proceedings to the Joint
Secretary at the same time as they communicate it to their members.
8.
Terms of office of the members of the Council: The President
and the Vice President shall assume their office after the AGB at
the Annual Conference for a period of one year or till next
Presidential election. Honorary Secretary, Joint Secretary and
Treasurer shall assume office for three years. The Editor for five
years. Other Council members for one year or as decided by the
Regional Branches. Casual vacancies in the case of office bearers
(who are ex-officio members of the Council) shall be filled by the
Council.
9.
Traveling allowance to members: Traveling allowances for the
members will be at the discretion of the Council.
10.
General Procedure of Meeting:
(a) Minutes of all meetings shall be correctly kept by the
secretary of the Governing Council, and the secretary, ISHWM, and
shall be duly confirmed at the subsequent meeting of the Council,
or the AGB as the case may be.
(b) No resolution adopted or rejected at a meeting shall be
reconsidered unless either 12 months have elapsed or 1/3rd of the
members of the Council or 50 ordinary members sign a requisition
for its reconsideration.
(c) The Chairman of a meeting may adjourn a meeting if deemed
necessary particularly if the majority of the Members present are
in favour of adjournment. At the adjourned meeting only the
unfinished business of the meeting may be transacted.
(d)
The Chairman shall, in case of equality of votes, will have a
casting vote.
(e)
No business shall be transacted at a Special Requisition meeting
other than for which the meeting was called.
(f)
A notice may be served on any member either personally through an
employee of the Society, or by Registered post with
acknowledgement due.
(g)
If within 30 minutes from the appointed time, or such time as
decided by the President or the Chairperson the quorum is not
complete the meeting shall be adjourned. The Meeting will be
reconvened again by the Secretary in consultation with the
President/Chairperson after a brief interval as decided and
members present shall form the quorum and carry on the business.
11.
Composition of the Journal Committee: The journal committee
shall consist of the editor in chief, three editors, one executive
editor, and one technical officer. There will be an Editorial
Advisory Board consisting of at least ten members. The editor in
chief shall be elected and occupy his office for five years at a
time. The editor may select his editorial staff. The members of
the editorial advisory board will be selected from amongst the
members of the Society. The editor in chief will propose names for
the editorial advisory board to the Governing Council for
approval.
12.
Funds of the Society:
Income:
The income of the Society shall be derived from the following
sources:-
(a)
Subscription from ordinary/ life/corporate/student Members.
(b) Subscription of Life Members.
(c) Special contributions or donations raised directly or through
Branches.
(d) Income derived from the Journal and other publications of the
Journal as per byelaws.
(e) Contributions from the Branches/Institutions organising Annual
Conferences
(f) Donations from Individuals
(g) Donations from Commercial Firms.
(h) Funds given by individuals for institution of awards.
(i) Subscription from affiliated bodies as per rule.
(j) Interest on deposits
(k) Any other income.
(l) Such other sources as authorized by the Council.
Reserve
Fund
There
shall be a reserve fund of the Society. At least 25% of the
surplus each year shall be credited to this fund in the following
year. The reserve fund shall only be credited to this fund in the
following year. The Reserve Fund shall only be drawn upon by a
special resolution of the meeting of the AGB, the notice of which
shall have been duly circulated and in which 3/4th of the Members
present and vote in favour of the resolution for withdrawal.
Expenditure
The
Council shall out of the funds of the Society defray all ordinary
expenses and such other charges as may be necessary for carrying
on the work of the Society. It shall be further provided for the
issue of the Journal and any other publications as may be
authorized and shall be empowered to spend money on scientific
conferences. Funds may also be utilized for institution of certain
awards for young scientists as well as for other purposes as
considered necessary and essential by the Council and General Body.
Financial
Powers shall be as under:-
| Secretary |
upto
Rs. 10,000/- |
| President |
upto
Rs. 25,000/- |
| Governing
Council |
beyond
Rs. 25,000/- |
Projects and Consultancies: In case any project/consultancy is
undertaken by individual members through the Society, 30 % of the
consultancy charges will be payable to the Society. Similarly, if
a member prepares and submits a proposal within the aims and
objectives of the Society for grant to any agency which gets
approved, 30 % of the institutional charges due to the Society
from the budget of such proposal will be reimbursed to the
concerned member.
13.
Duties and Powers of the Office Bearers
A.
President
(a) Shall be in the overall control of the Society and Council.
(b) Shall be the Chairperson of all meetings of the Council.
(c) Shall preside over the annual conference and all meetings of
the Society.
(d) Shall guide all activities of the Society.
(e) Shall oversee the proceedings of all meetings and conferences
of the Society; interpret the Rules and Byelaws as and when
required, and decide upon doubtful and controversial issues.
(f) Shall in addition to his or her ordinary vote have a casting
vote in case of a tie of votes while electing office bearers of
the Society.
Note:
In the eventuality of the President being not available for a
period exceeding two months on account of illness, foreign travel
etc. the Vice President shall be authorized by the President to
officiate as President. The Vice President automatically becomes
the President on occasions such as untimely death or resignation
of the President. It is mandatory to get the approval of majority
of the members of the Governing Council in writing (through postal
route if required) before installing the Vice President as the
President in such eventualities.
B.
Vice President
Shall
preside over all the Annual Conferences and the Council meetings
in circumstances where the President is not available due to
unforeseen and unavoidable reasons, and to carry out the duties of
the President on such occasions in the continued absence of the
president.
C.
Honorary Secretary
(a) Shall be in charge of the Office at the headquarters wherever
situated. For purpose of convenience he/she may have an office
functioning from his/her location.
(b) Shall be responsible for all correspondence.
(c) Shall scrutinize accounts submitted by the treasurer and
approve and sign along with the President besides the Treasurer.
(d) Shall supervise and issue all administrative instructions.
(e) Shall conduct all meetings and conferences.
(f) Shall coordinate and conduct the Council and AGB meetings.
(g) Shall be the ex-officio member of all committees.
(h) Shall maintain an updated and correct register of all members.
(i) Shall issue notices regarding all meetings and conferences.
(j) Shall assist the Treasurer to prepare the annual budget.
(k) Shall assist the Treasurer in presentation of the budget in
the Council and AGB Meetings.
(l) Shall issue quarterly newsletter incorporating important
events of the Society for information to all the members.
(m) Shall conduct the elections for various posts of the Society
as required.
(n) Shall do such other acts as deemed necessary and essential for
the smooth function of the Society.
(o) Shall keep the President informed of any irregularities
observed in the proper function of the Society.
(p) Shall take all appropriate administrative action with the
permission of the President for the proper and smooth function of
the Society.
(q) Shall submit list of members and list of office bearers to the
Registrar Societies, Government of NCT of Delhi, as required under
the Societies Registration Act 1860.
The
Honorary Joint Secretary
(a) Shall assist the Hon Secretary in all duties.
(b) Shall act as Hon Secretary in the absence of the Hon
secretary.
(c) Shall co-ordinate all activities of the Branch activities.
(d) Shall prepare and present Annual reports in respect of
Regional Branches.
(e) Assist regional Branches in their day to day activities.
The
Honorary Treasurer
(a) Shall be in charge of all financial transactions of the
Society.
(b) Shall receive money for the Society from all sources; maintain
proper account and deposit the money in a Nationalized Bank
approved by the Council/General Body.
(c) Shall be responsible for proper collection of membership fees
and other contributions from all concerned.
(d) Shall dispose off the bills for payment after approval of the
President.
(e) Shall ensure proper accounting and auditing of funds.
(f) Shall prepare the Statement of Accounts to be placed before
the Council and GB.
(g) Shall supply the updated mailing list to the Secretary for
purpose of sending nomination forms for elections and to the
editor-in-Chief for mailing the Journal.
(h) Shall keep the Council and GB informed about the assets of the
Society and put money in fixed deposits for accruing interests
wherever possible with the approval of Council.
(i) Shall be responsible to maintain an updated register of
members of the Society.
The
Editor-in-Chief
(a) Shall be responsible for the publication of the Journal.
(b) Shall ensure high standard of the Journal.
(c) Shall ensure regular publication of Journal.
(d) Shall elect the editorial team, with the approval of the
Governing Council.
(e) Shall maintain proper accounts of the journal.
(f) Shall submit annual audited account and budget to Council/GB.
(g) Shall choose referees and get the articles scrutinized by
them.
(h) Shall approach himself/herself and through members of the
Society different commercial firms for advertisements for the
Journal.
(i) Shall undertake all other acts that may contribute for
enhancing the standard of the Journal.
14.
Election of Office bearers.
(a) The election of office bearers shall be conducted by the
Secretary by secret postal ballot/show of hands during Annual
General Body Meetings.
(b) The President and the Vice President shall be nominated by the
Council and approved/ratified by the General Body.
(c) The election for the post of Secretary, Joint Secretary and
the Treasurer shall be every three years and that of the editor
every five years.
(d) All prospective candidates shall be either ordinary members
without default of membership fees or life members of the Society.
(e) The Secretary shall invite nominations from prospective
candidates which should be proposed and seconded by standing
members with no membership dues to the Society. It should also be
accompanied by a letter of no objection and consent by the members
so nominated for any post.
(f) The Secretary shall obtain the bio-data in brief of each
candidate and enclose it with the ballot paper and send to all
members who are eligible to vote. The ballot papers will be
returned to the Secretary by the voters by a fixed date. Each
ballot paper will be accompanied by the details of the voter
(name, address, membership number and signature) in a separate
sealed cover.
(g) If any candidate for election canvasses in any manner, he or
she is liable to be disqualified.
(h) The Secretary shall conduct the election in a time bound
manner as follows:-
(i) Election announcement through newsletter in the month
of Jul.
(ii) Last date of nomination by last day of
Sep.
(iii) Last date of withdrawal of nomination
last day of Oct
(iv) Dispatch of ballot paper first week of
Nov
(v) Last date of receipt of ballot paper
15th of Dec
(vi) Scrutiny of ballot paper, counting of
votes within three days
(vii) Announcement of Result during the
next Annual Conference.
Eligibility
for vote:
(a) Only those members who have fully paid up their dues by 30 Jun
of the year as notified by the Treasurer.
(b) Scrutiny of ballot papers and counting of votes shall be
supervised by the secretary in presence of two members nominated
by the Council and approved by the previous GB. The counting of
vote will take place in the office of the Secretary.
(c) The elected member will be informed in writing about his/her
election by the secretary.
(d) In the eventuality of no nominations for any post, the Council
shall select a person and submit his/her nomination to the GB for
approval.
(e) In an eventuality of an election by postal ballot cannot be
conducted, the election will be conducted at the venue of the
Annual Conference amongst the members attending who are eligible
by a secret ballot paper, counting done immediately afterwards and
results announced.
15.
Annual Conference
At
least one annual meet of the Society shall be organized. During a
calendar year. There shall be the Annual Governing Council
Meeting, Annual General Body Meeting, and any other official
meeting as deemed necessary. In addition there will be Scientific
Sessions in which current and recent development in the field of
hospital waste management will be discussed.
The
Annual Conference shall be held at different parts of the Country,
preferably by rotation. The bid to hold the annual conference may
be made by the regional Branches/reputed Institutions or any other
scientific body of the region. But the final decision shall be
made by the Governing Council which shall be ratified by the
General Body.
The
secretary shall give notice for the Council and General Body
Meetings through News letters.
Agenda
for the meetings will be drawn from the proposals received from
members.
During
the Annual Meeting reports of the office of the secretary, the
Treasurer, the Editor and the Joint Secretary will be presented
together with the recommendations of the Council. The business
meeting of the Society will be open only for the members of the
Society.
The
Annual audited Statement of Account will also be presented for
approval by the GB.
The
Scientific program of the proposed Annual Conference shall be
finalized by the local organizing committee in consultation with
the Council. The President and the secretary shall visit the
location, if considered necessary prior to accepting the venue for
the Conference. TA/DA for such visit will be authorized by the
Governing Council.
The
Organizing Committee shall ensure that all the activities are of
high professional standard and shall also make all efforts to
invite eminent national and international speakers during the
Conference. Only members of the Society, as well as non-members
registered for the conference as delegates will be permitted to
present papers (including poster presentation), and as far as
possible one member shall not present more than one paper during a
particular Conference.
The
entire financial responsibility of all such Conferences shall be
borne by the sponsoring institution/branch with no liability to
the parent Organization.
The
Organizing Committee shall contribute Rs 100 per delegate and 10 %
of all collection to the parent body on conclusion of the
conference. The Governing Council may modify this requirement but
will make sure that a substantial amount is rendered to the parent
body. The organizers will also submit an audited statement of
account at the conclusion of the conference.
16.
Additions and Amendments to the Constitution, Rules &
Regulations & by-laws of the Society.
Any
additions and amendments shall be made only after due
consideration by a sub-committee appointed by the Council, and all
such issues will be discussed at length in the Council meetings.
Decisions taken will be put forward at subsequent Annual general
Body Meeting for consideration and approval. Minimum quorum shall
be available with 3/4th majority for any such decisions passed and
incorporated in the existing Constitution, Rules and Regulations
and Bye-laws.